East Coast Tour Calendar (Meetings & Due Dates)Please take note of these meetings

IMPORTANT DATES

WHAT’S IS GOING ON?

WHAT NEEDS TO BE DONE?

LOCATION

Tuesday, April 30, 2019
6:30-7:30pm

• Information Night
• Sign Up

• Review Registration Packet
• Complete online registration
• Review cancellation policy
• $250 Deposit

Performing Arts Center-SEMS

Friday, Sept 27, 2019
(all day)

• Documents will be due between September 11th-27th.
• Signatures required by Mr. Love AND Mr. Palmer

• Contact Information (due)
• Unauthorized Field Trip (due)
• Student Ranking Agreement (due)
• Ranking System Points (due)
• Parent Expectation Contract (due)

Room 755 (Mr. Love)

Signatures required by Mr. Love AND Mr. Palmer

Emailing on Monday, Nov 4th, 2019

• Roommate Selection Form-download

• Bring (1 ) roommate selection process form (per) group
• ALL group members need to be presented to validate roommate agreement and electronic sign-ups.

Girls Visit: Tuesday, November 5th to Friday, November 8th (room 755)

• during lunch or after-school

Boys Visit: Tuesday, November 12th to Friday, November 15th (room 755)

• during lunch or after-school

Tuesday, January 14th, 2020

Meeting (6:30-8:00pm)

• Information Meeting
• 1 Parent + Student

• Hotel Update-Wyndham Philadelphia Historic District
• Broadway Play-“Frozen”
• Final Payment (due Wednesday, 1/15/2020)
• Cancellation Process
• Copy of Semester 1 Report Card
• Chaperon Meeting
• Possible Roommate Changes Due to Cancellation
• Final Roommate Roster: (due Thursday, 1/24/2020 to Apple Tours)
• Flights/Plane Roster-email mid-February
• Preliminary Bus Roster-click link
• Mark Calendar for Final Meeting (Thursday, 3/26/2020) @ 6:30 pm
• Hoodie Orders/Process
• che.love.teacher@gmail.com
• stew.palmer.teacher@gmail.com

Performing Arts Center (PAC)

Wednesday, January 15th, 2020

Final Payment Due

• Cancellations (please contact Apple Tours at (619) 299-9686 or email your request to sales@apple-tours.com)
• Apple Tours does apply late fees

• Final Payment Link
  • https://applestudenttours.com/login

• Cancellation Policy Link
  • Cancellation Policy

Friday, January 17th, 2020

Report Cards Due

• Print/Copy Report Card
• No Originals!

• Checking G.P.A.
• Checking/Reviewing Citizenship Grades

Return to Room 755 (Mr. Love)

Signatures are required by Mr. Love and Mr. Palmer

Due Friday, January 17th by 2:40 pm

DO NOT DELIVER TO FRONT OFFICE

Tuesday, January 21st, 2020

Chaperone Meeting

• SEMS Teacher Chaperones
  2:40 pm Meeting
• SMUSD Chaperones
  4:30 pm Meeting
• PAYING-Parent Chaperones
  6:00 pm Meeting

• Discuss Trip:
  • Responsibilities/Expectations
  • Chaperone roommate selection
  • Bring a Photo Copy of Driver license (airline tickets)

Mr. Palmer’s Room 754

Second Story and Behind Lunch Table

DUE: Rm 755

Tuesday, March 24th, 2020

• Medical/Visitors/Special Request Forms-(click link)

• Medical Reminders
• Dietary Reminders
• Family/friends visiting during trip
• Birthdays

Mr. Love’s Room-755

Thursday, March 26th, 2020

FINAL MEETING

• 1 Parent + Student (required)
• Meeting Seating Chart -clink link
• Final Bus/Plane/Hotel Roster-click link
• Medical Request Forms-click link
• Visitors Request Forms-click link
• Final Itinerary
• Student Discipline and Consequences
• Final Airport Departure Information
• Recommended Packing List
• Student Lunch Meeting Prior to Departure

• Final Departure Details:
  • Last minute updates
  • Bus loading/departure process (highly important)
    • No students can meet at the airport
  • Hoodie Distribution
  • Chaperone Meet and Greet

P.A.C.-SEMS